Latest Approved HOA Board Meeting Minutes

Fairways at Pheasant Run

Homeowners Association Board Meeting Minutes

January 9, 2024

Attendees:  D. Bair, M. Hazime, A. Nowak, D. Micallef, R. Thompson      Excused:  H. Ajami

Call to Order – R. Thompson called meeting to order at 6:38pApproval of agenda – unanimous approval.

• Approval of minutes – unanimous approval; no discussion or changes
• Officers Reports
• President’s Report – no report
• Treasurer’s Report – S. Hazime reported that some funds pulled from reserves in 2023 were not spent; requested funds be returned to the reserve account and to start 2024 with a fresh slate; unanimous agreement.
• Committee Reports
• Architectural Report – H. Ajami unable to attend meeting.  D. Bair and A. Nowak noted that the greatest interest is in solar power; meeting to be scheduled in February to finalize HOA requirements for solar power with H. Ajami; D. Bair to contact H. Ajami to schedule.
• PRRMA – D. Bair noted that construction continues at 351 Country Club Ct involving sidewalk and water main; discussion held that completion of project will probably be delayed until spring; will reach out to C. Yoder for verification.   M. Hazime noted that PRRMA paid $1500 for closure of wells for 2023; stated that we need to make certain that PRRMA be billed in the future for costs related to wells (i.e., repairs, opening/closing, electricity, etc.) and the HOA be billed for their 40% responsibility: D. Micallef expressed concern that PRRMA is not always timely on paying which might be an issue regarding electricity.  Report accepted unanimously. Discussion held regarding township’s marking sidewalks for replacement; estimated cost to HOA is $12K; unbudgeted item. Township will be purchasing cement in bulk and thus a potential cost savings vs purchasing repairs outside of township offer; board agreed that having township perform the work will likely be the least expensive way to proceed; D. Micallef has requested quotes for cost comparison. 
• Code Enforcement – no report. D.Bair opened discussion about non-compliant homeowners that we did not address in fall 2023 in hopes of getting bylaws vote. He recommended that welan to start property inspections in the early spring; all were in agreement.  Discussion held about current obvious issue at 502 Sandalwood Rd.; missing siding.  D. Bair to mockup letter for board regarding ongoing violations at that address. 
• Old Business
• Solar Guidelines – see Architectural Report comments.
• Snow & Lawn Care RFP – D. Micallef reported that contracts are signed; Oakley for grounds keeping and Home, Lawn and Beyond for snow removal.  M. Hazime requested breakdown on anticipated costs.
• Website Cleanup – A. Nowak reported that he has not made progress on updating website.  D. Micallef to provide A. Nowak with updated homeowner list 2^nd quarter to present based on “welcome packages” sent to new owners.  
• New Business – Discussion held to keep HOA meetings on the first Tuesday of the month; D. Micallef to reserve space at township building.
• Public Comments – No non-board members were present at meeting.
• Adjourn Public Meeting – Meeting adjourned at 7:00pm

11/14/2025 11:58am

Hi Neighbors,

It's time to decorate our neighborhood for the holidays, and we need your help!

Our community's holiday display depends on volunteers. We have wreaths ready to go, but need a great team to hang them and string the lights at our Cherry Hill and Beck Road entrances. Without enough volunteers, we may not be able to light both entrances.

Let's make sure our whole community shines!

Join the Decorating Team

• Date: Tuesday, December 2nd

• Time: Meet at 4:45 PM. Please come and help when you can that evening!

• Location: We will start at the Cherry Hill entrance and then move to Beck Road. Feel free to join us at either spot.

Help by Donating Supplies

We are also low on lights and cords. If you're able to help, we are collecting donations of the following new items:

• Outdoor extension cords

• Home Accents Holiday - 300-Count Warm White Mini LED Lights (available at Home Depot)

• Home Accents Holiday - 100-Count Multi-Colored Mini LED String Lights (available at Home Depot)

Please drop off donations by Dec. 2nd at 166 Country Club Ln (Kelly Duca's home). You can leave them at the front door or garage—just add a note "For the Fairways decor."

Any questions? Please email the board at hoa@fairwaysatpheasantrun.com.

Thank you for pitching in!

Warm Wishes,

Manal Chehade

HOA Board Member 

04/07/2025 1:55pm

Ladies and Gentleman, 

Below are dates the board of directors have approved for the year of 2025 meeting dates. You will find the date, time and location / access point to be apart of our HOA 

READ MOREAbout The Article: HOA 2025 Meeting dates

07/20/2024 2:27pm

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READ MOREAbout The Article: 2024 February 6 HOA Meeting Minutes

07/20/2024 2:27pm

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READ MOREAbout The Article: 2024 March 5 HOA Meeting Minutes

07/20/2024 2:28pm

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READ MOREAbout The Article: 2024 April 2 HOA Meeting Minutes